It’s Time to Rethink Meetings & Special Events

Social distancing, venue closures and “face-to-face chats” have created a void in our lives. People need to connect with each other in more meaningful ways.

Unfortunately, not everyone is willing or able to attend a meeting or event today - even if one could be hosted.

So, your challenge is to re-engineer your gatherings while considering and accommodating everyone’s needs.

The good news is this is your opportunity to reengage audiences in a meaningful way.

ITA can (and will) provide you, your presenters and attendees with a simple, safe, seamlessly produced, virtual event that will take your meeting to the next level.

A meeting experience that rivals traditional f2f meetings…from any point of origin (home, office or offsite) using proven platforms, seasoned professionals and sanitized equipment while conforming to all CDC and local government guidelines.

Guide to Virtual Solutions

Professional Quality delivered with a hassle free experience

Live streaming offers the most flexibility when it comes to your virtual meeting. ITA will work with you and your presenters to design a live stream that fits your needs, schedule and budget.

• We handle all the event details - so you can focus on your message.

  • Managing platforms

  • Preproduction & custom graphics

  • Attendee management

  • Live technical support for presenters and attendees

  • Post event analytics, recordings & feedback

• We can work with ANY presenter ANY where.

• We can create individual, sanitized and safe spaces within hotels, event venues, offices, or our headquarters with professional audio, lighting and video equipment.

• We can create full event setups with stage, backdrop, lighting, décor and appropriate AV equipment to simulate a live experience for remote attendees.

Streams can be open to the public or be a private event, secured by special invitation or a paywall. SSO (single sign on) capability is also available if required.  

Our Capabilities

• Unlimited Viewership

• Embeddable Live Stream Player

• Live Chat, Q&A and Polling

• Customized Security

Types of Events that work best with a live stream

• Corporate Communications

• Fundraisers

• Weddings

Want to incorporate a live stream into your next Conference or Event?

Hybrid meetings integrate technology with traditional event practices to create new types of attendee experiences and content delivery tools. They include any meeting or event with at least one group of face-to-face participants that digitally connects with participants in another or multiple locations.

Click the link below to learn more about hosting a hybrid event.

Webinars are a fantastic way to convey information to a larger audience while still receiving real time feedback & engagement. The host controls 100% of what the audience sees and hears. Those who choose to join may listen and view the host and their presentation. Audience interaction is typically through chat, Q&A and polling which can be used to keep them engaged.

Webinars are best utilized to educate the viewers on a topic or to sell a product or service & is generally used for larger audiences (up to 1000 attendees.) Webinars are typically 60 minutes or less with first 30-45 minutes dedicated to content delivery and the remaining time for Q & A.

ITA can provide the hosting platform, programming, coordination, panelist management, production, and execution of the event. We will work with you to design a solution specific to your needs, including branding to the online platform with custom graphics and effects. Along side you, we can moderate chat, Q&A, polls, etc to keep your audience informed and engaged.

Our Capabilites

• Provide Hosting Platform, Coordination & Production of Webinar

• Viewership Packages up to 1000 viewers

• Custom branding on your preferred platform

• Assist in Moderation of Chat, Q&A and Polling

Whether you use Zoom, Microsoft Teams, Cisco WebEx or any other platforms ITA can help setup, produce, host, and moderate to take back end coordination off your plate. Allowing you to focus on your message. We also have AV “care” packages available for presenters with simple plug & play equipment to greatly improve the quality of their audio & video.

This type of meeting is designed for maximum personal interaction so, although you can have as many as 100 people, it’s best with a smaller group of 25 people or less. This is most commonly used by people within the same company, association or group.

Popular Video Conferencing Items

• Laptops

• Webcams

• Additional Power & Ethernet Cabling

Here are a few tips & tricks to ensure a successful virtual meeting

• Have all presenters work with your technical team to test all connections & procedures the day before your meeting.

  • Consider a complete test run through of the meeting as well.

• Prerecord all critical content beforehand and work with your production team to ensure all transitions are seamless.

• Have a dedicated page for remote attendee’s with embedded video - streaming or prerecorded - to avoid confusion.

• Pay attention to your lighting! It is one of the most important & most frequently overlooked components for a high quality image.

  • Even a soft white light (think sunlit window with a sheer curtain) on the presenter’s face will work wonders.

• Place webcams at, or slightly above, eye level and make sure you are against a neutral background.

• Use headphones and a dedicated microphone - vs your webcam’s - to reduce background noise and cross-talk.

• Mute your microphone when not speaking to avoid unintentional interruptions.

  • ZOOM Pro-tip: Hold down your space bar to (temporarily) unmute your microphone.

Interested in adding a virtual solution to your next conference or event?